AI meeting software for boards of every kind

Turn a stack of documents into a ready meeting — in minutes.

AgendaFlow is the AI that gives your clerk or secretary their packet nights back — and gives everyone following along a clearer view of every meeting than they have ever had. Councils, companies, nonprofits, banks, HOAs: draft it, run it, seal it, publish it. All in one place.

A 7-day free trial is available to test meeting and packet generation. Limited to 1 user; no card needed.

Generate · Organize · Simplify

Real platform · fictional township · 2-minute overview

Watch with sound & read the transcript →

AI does the busywork

The packet drafts itself

Drop the documents you already have. AI writes the agenda items, motion language, and clerk's notes — filed into the right sections, every item citing its source page.

6–12 hours of packet work becomes about 20 minutes of review
You approve every word before anyone sees it

One screen on meeting night

Run the meeting, and the minutes write themselves

Roll calls, motions, speakers, walk-ons — recorded as they happen, with every board tablet and public screen following the leader. The recap drafts itself from what actually happened.

Minutes go Word draft → sealed PDF/A official record
No transcription night, no reconstruction from memory

Visibility the public can use

Transparent by default

Open meetings publish to a free public portal — the public follows the live meeting, sees the votes as they land, and reads the sealed record after. Every action is audit-logged.

The public never signs in and never pays
A record no one can quietly change

Start from the agenda you already write

Drop your Word or PDF agenda — sections and items build themselves.

Redaction without the PDF-editor bill

Draw a box; the public gets a permanently blacked-out copy.

One-file packet PDF

Agenda plus every exhibit, behind labeled dividers, one click.

Stream beside the agenda

YouTube, Facebook Live, Vimeo, or Zoom — viewers watch in place.

Minutes from the recording

Upload the audio — discussion-level minutes, reconciled to the votes.

Ask AI about any document

Page-cited answers from the exhibit itself, never from thin air.

Three boards, one bill

Board, committees, commissions — each with its own meetings and roster.

Public comment, on the record

The clerk logs each speaker during the meeting, and comments can be pulled from the recording — all of it lands in the minutes.

Sealed, archival records

Minutes seal as PDF/A with an audit trail no one can quietly edit.

Every rule above is a setting, not a rewrite — see how it adapts to your organization →

Audit · compliance · transparency

Built for trust

Meeting packets are the official record. AgendaFlow treats them that way — with rails your counsel will recognize and settings that match your organization's rules.

WCAG 2.1 AA

audited, not asserted — read the statement

An audit trail on everything

Every publish, vote, motion, comment, and change to the record is logged — who, what, when — and readable from the meeting's history.

Records that can't quietly change

A published agenda is final and a concluded meeting is sealed. Corrections require a deliberate, logged reopening — the record stays trustworthy.

Approval before it goes public

Require a second person's sign-off before publishing — the submitter can never approve their own agenda, and it's locked while under review.

Your rules, configured

Motions to modify, public minutes, ballot choices, live-meeting add rules — open-meeting requirements differ, so each is a setting, not a rewrite.

Archival-grade by default

Minutes render as PDF/A-2b (ISO 19005-2) — the format records programs direct permanent records to — and validate with veraPDF, the archivist's standard.

Your record is yours

Export any meeting as one archive: PDF/A minutes, exhibits, sealed redactions, audit trail — with a SHA-256 manifest an auditor can verify. No lock-in, provably.

How we handle audit, privacy & your organization's rules — read the FAQ →

Ready when your board is.

Get the full AgendaFlow experience. A 7-day free trial is also available to test meeting and packet generation with 1 user — no card needed.

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